Bay Chamber Concerts and Music School: Communications Coordinator

Reports to Josie Davis, Director

DESCRIPTION

Located in Camden, Maine, Bay Chamber Concerts and Music School's mission is to enrich the lives of people in our community through high-quality concerts and music education programs. With a two-pronged approach to promoting excellence in the performing arts, through education and live music programming, Bay Chamber connects a wide range of audiences and ages to some of the most vibrant music and musicians in the world. Bay Chamber is seeking candidates for a 32-hour per week Communications Coordinator who will support the work of the Bay Chamber team - with a focus on marketing, development and office management. This is an excellent opportunity to gain experience with community-based arts nonprofit administration.

RESPONSIBILITIES

Marketing

• Draft weekly email newsletters, press releases and other written copy

• Ensure online event calendars are up to date

• Assist with large mailings and other marketing projects

• Assist with maintenance of website and other digital assets

Development

• See that gifts are processed correctly and ensure that thank you letters are sent promptly

• Collaborate with Director on design of appeal, newsletters and other development materials

• Work with Director to ensure seasonal mailings go out promptly by coordinating staff and volunteers to help

• Assist in the planning and execution of fundraising events and campaigns as required, including annual business sponsorship appeal

Ticketing/Concerts

• Processes ticket sales orders in person and over the phone

• Manage ticketing box office at public events as required

• Manage ticketing set-up and reporting in Tessitura as required

• Format and print concert programs

• Assist at concerts, as required and attend to artist hospitality requests

Administrative

• Ensure the office is well-stocked and reorder supplies when necessary

• Answer phones when available

• Assist with day-to-day operations as required

QUALIFICATIONS

The desired combination of education and relevant experience for this position includes a bachelor’s degree with 3 years of experience - however, candidates with any combination of experience and education likely to provide the knowledge, skills, and abilities to be successful in the position will be considered.

• Strong writing and communication skills

• Strong interpersonal skills

• Fully reliable to honor commitments and meet deadlines

• Strong computer skills, including experience with data entry, Excel and Microsoft Office 365

• Highly collaborative and flexible team player

• Ability to prioritize and handle multiple competing tasks

• Experience and/or interest in issues of equity, access, and inclusion

• Passion for music and the arts

COMPENSATION:

The position’s starting salary range is between $40,000 to $42,000 depending on relevant experience, skills, and expertise. This is a 32 hour per week position with the opportunity to grow that offers 12 paid holidays, vacation and sick time. Health insurance is available. Weekend and evening work will be required periodically for concerts or other special events.

EQUAL OPPORTUNITY EMPLOYER

Bay Chamber Concerts and Music School is an equal opportunity employer committed to a supportive and inclusive culture. We do not discriminate on the basis of race or color, sex, sexual orientation, marital status, gender identity, gender expression, physical or mental disability, religion, age, ancestry or national origin, or any other status protected by local, state or federal laws. We strongly encourage people of all historically marginalized identities to apply.

TO APPLY: Please email a cover letter, resume and (2) references to Josie Davis, josie@baychamber.org. Initial application deadline September 25, 2024, though applications will be reviewed until the position is filled.